Senior Facilities Coordinator

Cairo, Al Qāhirah, Egypt

Job description

Coordinating office supplies purchasing
Maintaining maintenance records
Coordinating company events
Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
Check rooms and furniture to identify needs for repairs or renovations
Restock office and kitchen supplies
Design and oversee the schedule for cleaning and disinfecting the building
Monitor activities that happen outside the building, such as proper waste disposal and recycling
Fix minor malfunctions in office equipment
Coordinate office and parking space allocation
Keep track of regular and ad-hoc facility expenses
Conduct market research and compare costs and benefits when evaluating new vendors
Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
Research new services and appliances to facilitate operations
Ensure compliance with health and safety regulations
Prepares reports by collecting and analyzing information
Coordinates travel and accommodation arrangements
Assist in administering departmental budgets and forecasts

Job requirements

Work experience as a Facilities Coordinator or similar role

Strong knowledge of facilities management operations

Familiarity with office equipment and security systems

Hands on experience with facilities management software is a plus

Understanding of safety regulations in offices

Well-organized

Very Good English language skills (Verbal and Written)

Proficiency in MS Office applications.

Sound judgement and the ability to think quickly during emergencies

BSc in Facility Management or Business Administration is preferred

Additional certification as a facility manager (CFM) will be a plus